Limited Time Beta Pricing: Get lifetime access for just $49 — one payment, no subscriptions. Learn More →

Turn Site Visits into Polished Professional Reports

Stop scribbling notes that never become proper documentation. Capture site observations, photos, and notes via WhatsAppWhatsApp—our AI creates polished, branded reports you're proud to share with clients.

Start Your Free 14-Day Trial
Architect on site visit - field documentation software for architecture professionals

Site Documentation Shouldn't Be This Hard

Sound familiar? You're not alone. Most architects lose hours each week translating field observations into proper documentation.

Scattered Field Notes

Handwritten observations from site visits get lost or forgotten before they become proper documentation.

No Time for Write-ups

Between client meetings and design work, there's never enough time to write up site visit reports.

Inconsistent Documentation

Every project looks different because there's no standard format for site observations.

Unprofessional Presentation

Sending clients rough notes instead of polished, branded reports undermines your professional image.

SendStatus Report - Photos and Next Steps SendStatus Report - Project Summary SendStatus Report - Budget and Safety

See What You'll Get

Beautiful, client-ready reports created in minutes from your WhatsApp project updates — no writing, manual formatting or late nights.

  • Clear, concise project summaries
  • Intelligent categorization of all project details
  • AI-written in a professional, human voice
  • Custom branding & logo included
  • Automated weather & site conditions
  • Visual photo gallery with auto captions
View Example Report (PDF) or
Scan to test drive on WhatsApp
Try it. Create a Sample Report with WhatsApp Now. (No sign up required)
Try it. Create a Sample Report with WhatsApp Now.
(No sign up required)

How Architects Create Site Reports in Seconds

No apps to download. No training required. Just use WhatsApp like you already do.

1

Send Updates via WhatsApp

From the job site, send voice notes, text messages, or photos to our WhatsApp number. Talk naturally about what happened today.

2

AI Creates Your Report

Our AI instantly transcribes, organizes, and polishes your updates into a professional daily report with proper sections and formatting.

3

Review & Send

Give it a quick look on your phone or computer. Send the polished report to clients via email, text, or WhatsApp in one tap.

Built for How Architects Actually Work

AI-assisted notes transform your field observations into polished site documentation with branded PDF exports.

Voice-to-Report

Just talk into your phone. Our AI transcribes and transforms voice notes into professional field log entries.

Auto Photo Captions

Send job site photos and they're automatically captioned, timestamped, and organized in your report gallery.

Automatic Weather

Weather conditions are captured automatically based on your project location. No manual entry needed.

Branded PDF Reports

Generate professional PDFs with your company logo and colors. Perfect for client presentation and records.

Crew Collaboration

Your whole team can send updates from different job sites. All reports are organized by project.

Multi-Language Support

Speak in Spanish, Portuguese, or 12 other languages. Reports are output in professional English or your preferred language.

Share Reports With One Click

SendStatus makes it easy to send or save reports through the tools you already use.

Trusted by Architecture Professionals

MK

Marcus Kim

Kim Architecture Studio

"Site visits used to mean hours of write-ups back at the office. Now I just record my observations walking the site and have a polished report before I even get back to my car. My field documentation has never been better."

San Francisco, CA
LR

Laura Rodriguez

Rodriguez + Partners Architects

"The branded PDF exports look so professional that clients think we have a dedicated documentation team. It's elevated how we present construction administration services to new clients."

Chicago, IL
JT

James Thompson

Thompson Design Group

"I photograph deviations from drawings, dictate my observations, and the AI organizes everything into a proper field report. It captures issues I might have forgotten to note by the time I got back to the office."

Boston, MA

Simple Pricing for Architects

Lock in lifetime access at our special beta rate before we switch to subscription pricing.

Special Beta Offer

Lifetime Access

Everything you need, forever. One payment, no recurring fees.

$49 single payment

Try free for 14 days. No credit card required to start.

Start Free Trial
  • Unlimited projects & daily reports
  • AI-powered field log automation
  • WhatsApp, email, text msg delivery
  • Professional branded PDF exports
  • Custom logo & company branding
  • Photo galleries with AI captions
  • Automated weather documentation
  • Team collaboration (up to 5 users)
  • Google Drive, Dropbox & more
  • Priority support

Frequently Asked Questions

Site visit report software helps architects document observations, progress, and conditions during construction site visits. It captures information like construction progress, deviations from plans, material quality, issues requiring attention, and photos. SendStatus takes this a step further by letting you create site reports through WhatsApp—just send voice notes, texts, and photos, and our AI automatically generates professional, branded documentation.
With SendStatus, automating site documentation is as simple as using WhatsApp. Talk into your phone about what you observed during your site visit, send photos of progress or issues, and our AI automatically transcribes your voice notes, organizes the information into proper categories (observations, issues, recommendations, etc.), and formats everything into a professional site report. Weather data is captured automatically based on your project location.
No! That's the beauty of SendStatus. There's no app to download, no software to install, and no training required. Everything works through WhatsApp, which you already use every day. Just save our WhatsApp number to your contacts and start sending updates during site visits. You can review and share reports through our simple web dashboard from any browser.
Absolutely! Our lifetime beta plan includes up to 5 team members. Each team member can send updates via WhatsApp from their site visits, and all information flows into the appropriate project report. This means you get documentation from multiple projects without anyone needing to learn new software. It's especially helpful for firms with multiple architects conducting site visits across different projects.
SendStatus gives you multiple options: send reports via email with a secure link, share via text message or WhatsApp, export as a professional branded PDF, or save directly to cloud storage like Google Drive, OneDrive, or Dropbox. You can also connect with 5,000+ apps through our Zapier integration. Choose whatever method works best for each client.
SendStatus isn't trying to replace your entire project management system—it's designed to solve one specific problem exceptionally well: site visit documentation. Most project management software is complex, expensive, and requires training. SendStatus works through WhatsApp (no learning curve), costs a one-time $49 (not hundreds per month), and you'll actually use it because it's so simple. Many architects use SendStatus alongside their existing tools.
A SendStatus site visit report can include: construction progress observations, deviations from plans, material quality notes, issues requiring attention, recommendations, weather conditions (captured automatically), and a photo gallery with AI-generated captions. You control what goes in each report—just mention it in your WhatsApp message and our AI organizes it properly.
Absolutely. Security is built into every layer of SendStatus. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). We use enterprise-grade Firebase Authentication and store everything on Google Cloud infrastructure with SOC 2 compliance. Your reports, photos, and project information are isolated by company—only your authorized team members can access your data. We never share or sell your data to third parties.
SendStatus transforms how architects document site visits. Simply record your observations via voice notes as you walk the site, snap photos of construction progress or issues, and send quick text notes—all through WhatsApp. Our AI automatically transcribes everything, organizes your observations into proper categories, and generates a polished site visit report. No more scribbling notes that you have to type up later.
Absolutely. SendStatus lets you fully brand your reports with your firm's logo, colors, and fonts. Every PDF export looks like it came from your studio—professional, polished, and consistent with your brand identity. This is especially important for architects who want client-facing documentation that reflects their professional standards.
Capturing observations is as natural as talking to a colleague. As you walk the site, simply open WhatsApp and send voice notes describing what you see—construction progress, deviations from plans, material quality, or issues requiring attention. Snap photos of anything noteworthy. Send quick text notes for measurements or specifications. SendStatus collects everything and our AI-assisted notes feature organizes it into a structured site documentation report automatically.

Ready to Transform Your Site Documentation?

Join architects who've ditched the paperwork and started creating polished site visit reports in seconds. Your clients will love the professional updates. You'll love reclaiming your time for design work.

Start Your Free 14-Day Trial